Specialist, Corporate Secretarial

We are seeking a motivated individual to join our team as an Associate/Senior Associate, Corporate Secretarial. This role offers a unique opportunity to take on a diverse range of responsibilities within a fast-paced and dynamic environment. The successful candidate will be responsible for managing a wide portfolio of legal entities across various jurisdictions/regions and supporting various ad hoc duties.

Role & Responsibilities:

• Coordinate internally with colleagues and stakeholders from various departments and externally with service providers/company secretarial agents to ensure compliance with statutory regulations for the GoGlobal group of companies across various jurisdictions/regions.
• Prepare notices, agendas, resolutions/consents, minutes, and facilitate/coordinate board of directors’ and shareholders’ meetings/AGMs.
• Incorporate and wind up entities and/or branches across various jurisdictions/regions.
• Open bank accounts for newly incorporated entities.
• Ensure compliance with applicable regulatory and statutory requirements, as well as internal policies and procedures.
• Maintain, update, and ensure accuracy of corporate books and statutory records of GoGlobal across various jurisdictions/regions.
• Review service providers’ contracts as required.
• Support and collaborate with internal teams (e.g., tax, finance, operations, sales).
• Independently liaise with regulators, external service providers, and external auditors across jurisdictions/regions.
• Conduct training for statutory directors from time to time.
• Track and manage Power of Attorneys.
• Provide weekly and monthly updates/reports on all corporate secretarial-related projects.
• Populate and maintain the global subsidiary management database.
• Advise on general corporate law matters and implement necessary corporate transactional steps.
• Actively participate and contribute to various legal/corporate secretarial and corporate governance projects.
• Perform other related duties and ad hoc projects as required, which may include administrative duties.

Requirements

• 3-5 years of relevant corporate secretarial and corporate governance experience, preferably within a corporate setting or professional services firm (Law degree or equivalent is an advantage).
• Open to candidates currently pursuing Law or ICSA (or equivalent) coursework.
• Experience with entities across the Americas and other regions/jurisdictions is essential.
• Proficiency in English (speaking, reading, and understanding) is a must. Portuguese will be a plus.
• Strong drafting, project management, advisory, analytical, writing, and communication skills.
• Willingness to work on short and long-term department projects.
• Detail-oriented and meticulous.
• Ability to work independently and as an effective member of a team.
• Emphasis on workplace integrity, sound business judgment, credibility, and professional ethics.
• Proficiency in computer skills, including the Microsoft Office suite, Microsoft Teams, Adobe, Foxit Phantom PDF.
• Flexibility to collaborate with colleagues in other countries/regions and accommodate calls and deadlines aligned with colleagues’ time zones.

We offer:

• Global career: Work alongside the best talent from diverse backgrounds in a fast-expanding international business
• Results-driven culture: Excel in a result-driven environment that recognises and rewards high performance.
• Remote work: Embrace flexibility with our fully remote work environment.
• Unlimited vacation: Enjoy unlimited vacation days to rest and recharge at your own pace.
• Excellent benefits: Receive comprehensive medical insurance, optical care, and a one-time work-from-home setup allowance.
• Wifi reimbursement: Get your home wifi costs covered, ensuring you are always connected.
• Annual training: Benefit from an annual training allowance to further your professional development

Ready to take the next step in your career with us? Apply now!

About us

GoGlobal is the world’s fastest growing, privately owned Global Employer of Record (EOR) service provider with a globally distributed and remote workforce.GoGlobal’s technology-enabled EOR solution allows businesses of all sizes and geographies to hire staff globally without the need to set up a local entity, opening new doors to rapid expansion and growth. GoGlobal clients can hire top talent anywhere in the world – quickly, cost effectively and compliantly.

Why now

The pandemic has shown that people can be just as productive without a commute and that talent is global, not within close proximity to an office. We believe that this societal shift will continue indefinitely, and companies and potential candidates will need organizations like us to help them “GoGlobal.”

Why GoGlobal and how we’re different

• We’re private: We totally respect that many companies raise a lot of capital and we applaud these successes. At GoGlobal, we simply like people actually in the business to control the business.
• We’re not a rocket ship: We’re pretty happy on earth. Growth isn’t everything.
• We’re not a tech company: We fundamentally believe that this industry cannot be replaced by tech in the foreseeable future and it’s the people that make the difference.
• We’re profitable: We’re pretty prudent in how we spend money because we’re managing our business without outside investors. That said, we’re profitable and continue to grow sustainably. We sleep better at night knowing that we don’t have to raise money. Maybe it’s a little old school, but we believe businesses should be profitable to survive long term.
• We’re diverse. No, really, we are. Compare the “Our People” page on our website to others you know. We think you’ll agree!
• We’re transparent: Every month we openly share our strategy and financials so you feel ownership of your role in the company’s success.
• We’re structured as a partnership versus a corporation: We’re the only EOR in the world that’s structured this way, allowing us to attract some of the best talent since everyone has the opportunity to be a partner in the firm.
• We are the scrappy underdog: We think it’s more fun to be a pirate than to be in the navy.

Protecting Yourself Against Recruiting Scams

Please be aware that there are people impersonating GoGlobal employees and creating fake job listings to steal personal information and/or money from candidates. We want to make sure that all interested applicants stay safe when applying for jobs at GoGlobal.

Follow these tips to safeguard your personal information:

Verify Job Listings:

• All legitimate GoGlobal job openings on external platforms (e.g., LinkedIn, Indeed) are also listed on our official website: GoGlobal Careers. If you spot a GoGlobal position solely on a job board, without a corresponding listing on our site, it’s likely a scam.

Check Email Domains:

• GoGlobal employees only use email addresses ending with “@goglobalgeo.com”. If you receive communication from someone claiming to be from GoGlobal, ensure their email domain matches our standard.

Validate Job Offers:

• Legitimate job offers at GoGlobal entail a rigorous interview process involving multiple rounds. Be wary of any offer received without undergoing this standard procedure.

Protect Personal Information:

• GoGlobal never solicits passport details, financial information (such as credit cards or bank accounts), or money from job candidates. If asked for such information prior to a thorough interview process, it’s likely a scam.

Verification Assistance:

• If you’ve received a job offer from GoGlobal but are unsure of its legitimacy, contact us at [email protected] before divulging any personal information for onboarding purposes. We’re here to assist you in verifying the authenticity of the offer.

Stay vigilant and prioritize your security throughout the job application process. If you encounter any suspicious activity, don’t hesitate to reach out to us for clarification. Your safety is paramount to us at GoGlobal.

**Kindly review the provided privacy notice (LINK) to gain a comprehensive understanding of our policies and practices governing the treatment of your Personal Data.

GoGlobal is a privately-owned Global Employer of Record (EOR) service provider, with a globally distributed and remote workforce. GoGlobal’s technology-enabled EOR solution allows businesses of all sizes and geographies to hire staff globally without the need to set up a local entity, opening new doors to rapid expansion and growth. GoGlobal clients can hire top talent anywhere in the world – quickly, cost-effectively, and compliantly.

GO FAST. GO SMART. GOGLOBAL.